Burlap & Bordeaux

A Luxury Event Planning, Design and Floristry Experience in Santa Barbara, Los Angeles and Beyond

FULL SERVICE COORDINATION

 

  • Research and locate ceremony site and reception venue

  • Create a financial plan for the wedding celebration

  • Create a payment schedule based on the financial plan and vendor contracts.  Refer and set appointments with pre-screened wedding industry professionals for Wedding Team

  • Arrange venue tours

  • Review contracts for all Wedding Team members

  • Confirm arrival times and distribute timeline to Wedding Team

  • Etiquette recommendations

  • Family & Bridal Party liaison

  • Place rental orders

  • Consultation via telephone or e-mail

  • Custom checklists and reminders

  • Reserve Transportation

  • Research accommodations for out of town guests

  • Set up room blocks at hotel to accommodate out of town guests

  • Make reservations for the rehearsal dinner location

  • Prepare Brides Binder to keep you organized.

 

WEDDING CELEBRATION TIMELINE

 

  • Create a comprehensive timeline for the entire Wedding Celebration Day

  • Transportation schedule

  • Photography schedule

  • Itinerary for Bridal party

  • Itinerary for Family

  • Ceremony Timeline

  • Reception Timeline

 

THE REHEARSAL

 

  • Direct rehearsal

  • Review seating plan with ushers

  • Distribute final wedding celebration timeline

  • Collect items that need to be used/placed on wedding day (guest book, pen, place cards, etc.)

  • Rehearsal Program

 

THE WEDDING DAY

 

  • Wedding Coordinator Services

  • Wedding Coordinator Assistant

  • Bride’s Personal Assistant

  • Greet Wedding Team

  • Coordinate with Wedding Team on timeline and special needs

  • Oversee set-up of Ceremony and Reception areas

  • Supervise delivery and placement of flowers and rentals while on site

  • Distribute personal flowers

  • Provide use of our Wedding Day Emergency Kit

  • Distribute final payments and/or gratuities to members of Wedding Team

  • Ensure activities are on schedule per timeline

 

THE CEREMONY

 

  • Prepare Ceremony order (from Processional to Recessional)

  • Coordinate and cue musicians for the processional, ceremony and recessional

  • Organize and cue bridal party for processional and recessional

  • Greet late arriving guests and direct to available seat

 

THE RECEPTION

 

  • Collect personal items from ceremony site and move to reception site (guest book, etc.)

  • Ensure reception set-up is complete

  • Arrange place card table & alphabetize as needed

  • Place guest place cards on tables

  • Place guest favors on tables

  • Confirm table numbers and chairs

  • Arrange hospitality trays in restrooms if needed

  • Coordinate with Banquet Captain/Catering Staff

  • Greet guests and assist them in finding their table

  • Organize and cue bridal party for grand entrance

  • Cue the M/C, bride and groom for protocol events

  • Collect personal items and gifts ready for transport